Red Scare Online

Preamble
In the national realm of collegiate athletics, it is widely recognized that maintaining a dedicated and enthusiastic group of student fans is beneficial to the athletic program of the University. In addition, it is widely documented that the overall success of a University’s athletic program is advantageous for the students, faculty, and surrounding community. Having a comprehensive knowledge of these facts, the students find it necessary to establish a group dedicated to serving the school in a spirited manner.
We, the Flyer Faithful, knowing full well the multiple benefits of an enthusiastic and motivated student cheering section do hereby establish a union dedicated to these objectives.

Red Scare Mission Statement
A group of enthusiastic UD students united in a common cause: to do whatever it takes to show UD pride through support of The University of Dayton’s athletics. Our school is known for its community, and each athletic event provides us with an opportunity to display that unity for all to see.
The unbreakable bond that holds us all together has been forged through years of tradition and athletic excellence. With your help, we will strengthen our reputation as one of the toughest athletic programs in the country, and once again bring recognition to the Flyer Faithful. We are the largest student organization for a reason.
Together our intimidating numbers will strike fear and uncertainty into the hearts of our opponents.

Article I: Name
Section I – The name of this organization is Red Scare.

Article II: Purpose
Section I – Red Scare is a spirit group open to all University of Dayton students. The primary function of the members will be to promote school spirit, unity, and awareness of athletic activities through visible participation and support of University of Dayton athletic teams.
Section II – Red Scare understands and is committed to fulfilling its responsibilities of abiding by the University of Dayton’s policies.

Article III: Membership
Section I – Active membership is given to all undergraduate full-time students, as defined by the university, who attend University of Dayton athletic events.
Sign-ups for active membership for Red Scare will be held at the beginning of each academic year and will be announced accordingly.
Section II – Red Scare openly admits students to its membership and does not discriminate on the basis of race, color, creed, sex, national origin, or sexual orientation.
Section III – There are no membership dues. There is an optional purchase of preferred ticket vouchers for Men’s Basketball at a rate set forth by the Athletic Department. Vouchers will be exchanged for tickets based on availability. Purchase of ticket vouchers also entitles members to a Red Scare t-shirt for the year.
Section IV – Attendance at games, social events, fundraising projects and service activities are highly recommended and extremely encouraged for all University of Dayton students. There are no service requirements associated with membership into Red Scare. However, there are optional service opportunities throughout the academic school year.

Article IV: Red Scare Student Spirit Point Policy
Section I – Red Scare utilizes the Spirit Point System. This system is designed to bring out an enthusiastic and motivated student cheering section for Flyer athletics.

Section II - The Spirit Point System will affect the distribution of men’s basketball tickets. Spirit Points will be awarded to the registered students who are in attendance at home Flyer Football, Men’s Soccer, Women’s Soccer, Volleyball, Men’s Basketball, Women’s Basketball, Baseball, and Softball games.

Ten (10) points will be awarded to students who attend the following home games: Men’s Soccer, Women’s Soccer, Volleyball, Baseball, and Softball.
Twenty (20) points will be awarded to the students who attend the following home games: Football and Men’s Basketball.
Thirty (30) points will be awarded to the students who attend the following home games: Women’s Basketball.

Clause A – A value of ten (10) points will be awarded at all weekday home fall and winter events. This clause will take effect as of 26 October 2009, and shall not be adjusted prior to the end of the fall sports seasons, 2010.

Section III - These point increments are subject to change with a notice of five (5) days in advance through the Red Scare email list and udaytonredscare.com. Spirit Points will only increase when there are said changes.

Section IV - Students will register online the week prior to the distribution date. The registration information will be announced prior to each distribution. Students may register in groups from one to six (1-6). The deadline for online registration. Groups will be assigned a number in line and a pickup time slot by 5:00pm the day before the distribution. Students who purchased preferred ticket vouchers will be the only students able to register in student groups during online registration.

Section V - Group rankings for ticket distribution will be based off the group’s average number of Spirit Points. The groups with the highest average of Spirit Points will receive an earlier pickup time. Group averages will include the week’s points from game attendance at events one day prior to registration closing. Groups may register at the beginning of the week, attend a game in the middle, and the points from that game will be included in the groups’ average at the end of the week.

Section VI - On the day of ticket pickup, one (1) student must be there to represent their group. This individual must have the ticket vouchers of every registered member of the group, along with his or her student ID. ONLY the student representing the group needs to present a student ID. The student ID number of each group member must be written on each of the proper ticket vouchers. Please ensure ID numbers are written on ALL of the vouchers and the appropriate games vouchers are detached when coming to distribution. The lower arena will be filled first and then moved to the upper arena if the demand for tickets is higher than the actual seats available in the lower arena.

Section VII -Failure to arrive at your group’s assigned pick up time will result in your group receiving tickets at the end of their original time slot. Failure to arrive before the end of your group’s assigned time slot will result in your group receiving their tickets at the end of the next group’s time slot. Failure to arrive before the last designated time slot will result in the loss of the group’s preferred status, and they will be able to receive the remaining tickets on a first-come first-serve basis the following business day. Groups who fail to register online for distribution may not pick up tickets until the next business day after the initial distribution.

Section VIII - Those students not willing to purchase the priority ticket vouchers are still eligible for tickets. These students will be allowed to pickup the tickets at the secondary ticket distribution. Students may bring up to six (6) student IDs. This will allow them to pickup six (6) student tickets for that particular game. The presence of preferred ticket vouchers is irrelevant on any date following the preferred ticket distribution. Information about when and where to receive these tickets will be announced accordingly.

Article V: Executive Committee
Section I – All committee members must be full- time undergraduate students at the University of Dayton and enrolled for the entire academic year.
Section II – The Executive Committee consists of thirteen committee-selected individuals and four student liaisons.
The four student liaisons are appointed by their respective groups. The Athletic Department, Cheerleaders, Pep Band, and Student Government Association all appoint one student each to sit on the Executive Committee.
The Athletic Department Advisor is an employee of the University of Dayton Athletic Department and is appointed by the Vice President/Director of Athletics. The advisor has the authority to intervene when necessary and veto power of Executive Committee decisions if not aligned with purpose of Red Scare or Athletic Department.
Section III – The following positions were created:
President (1) & Vice President (1)

Administrative Role
Set the vision for the group
Lead the group
Maintain contact with Athletic Department Advisor and hold weekly meetings or when needed
Establish, maintain, and grow relationship with local business partners and sponsors
Check/Answer/Send e-mails in a timely fashion
Create agendas for meetings
Create a team atmosphere among the Executive Committee
Conduct a meeting with Athletic Department Staff/Coaches and Student Intern program to ensure consistency in the communications
Hold authority to make changes necessary to progress Red Scare as they see fit
Keep attendance at each meeting and grant excused absences when deemed acceptable
Manage and maintain the Spirit Points System.

IT Manager (1)

Support Role
Design, implement, maintain and update udaytonredscare.com as needed
Continually explore ways to improve the website in terms of functionality and utility.
Maintain social networking identities, specifically Facebook and Twitter.
Maintain Red Scare E-mail Contacts / Mailing Lists

Executive Assistant (1) (Finance/Secretary)

Support Role
Schedule rooms for meetings
Keep minutes at meetings and send them to the board within two days following each meeting
Keep record book of minutes
Responsible for maintaining and balancing check book in an organized fashion
Deposit and withdraw funds from checking account as instructed by President or Vice President
Perform miscellaneous duties assigned by the President or Vice President

Public Relations (1)

Support Role
Basic duties are to promote all Red Scare events and UD sporting events to Red Scare and the UD campus
Communicate with local and national media, including, but not limited, to, Flyer News, The Dayton Daily News, WHIO-Radio, WHIO-TV, CBS College Sports TV, and ESPN.
Heighten the overall awareness of Red Scare throughout the Dayton community
Must have solid communication skills as the PR Manager will have constant interaction with the Red Scare board, Red Scare members, UD Athletic department employees, and the Student Leadership & Development Office
Must be able to synergize with other Red Scare board members in order to clarify details for promotions and events.

Service Coordinator (1)

Support Role
Spearhead “Drive 75” and organize committee to collect in dorms and student neighborhood
Motivate student body organizations to participate in service events
Maintain contact with Secret Smiles and coordinate the Red Scare portion of the Secret Smiles auction at Flannigan’s.
Responsible for writing and sending thank you notes for Drive 75 and other events.

Spirit Leader (6 – Football, Volleyball, Men’s Soccer, Women’s Soccer, Men’s Basketball, Women’s Basketball)

Chairperson
Set proper in-game atmosphere
Promote and market upcoming events for the appropriate team
Lead cheers at events
Create and distribute cheer sheets for students throughout the semester
Conduct research on opposing teams for distribution in Red Scare e-mails
Plan and help organize special events relating to their sport

Freshman Apprentice (1)

Liaison
Represent interests of Freshman class
Distribute Fliers and other promotional materials to freshman dorms
Design and maintain Red Scare bulletin board inside Kennedy Union
Work with Executive Committee to increase freshman attendance at all athletic events
Learn how Executive Committee runs and operates

Liaisons (4 – Athletic Department, Cheerleaders, Pep Band, SGA)

Communicate back and forth with respective groups
Actively participate with events of Executive Committee such as socials, fundraising, and Drive 75
Encourage participation from their respective group members at Red Scare events

Section IV – Failure to carry out duties will result in the President, Vice President and/or Advisor presenting a case for removal to the board. The board will then take a vote on removal of the individual. A 2/3 vote is required to remove an individual from the executive board. The individual in question will be prohibited from voting.
Section V – If at any time during the year, for any reason, an Executive Committee member is unable to perform his or her duties and has to resign or is asked to resign, the Executive Committee may fill the vacancy in accordance with Article VI: Executive Board Selection Process.
Section VI – The President will consist of one person that is currently serving on the Executive Committee. If no outstanding Executive Committee member chooses to accept nomination for Presidency, the position will be opened up to the student body. Interested individuals must be nominated by the Executive Committee in accordance with Article VI: Executive Board Selection Process.
Section VII – All Executive Committee members are required to attend all set meetings, all social events, and participate fully in all fundraising and service projects. Executive Committee members are expected to actively support all athletic events through active participation at 60% of all home games per season. (fall, winter, and spring sports).
Section VIII – Attendance at Executive Committee meetings is mandatory. If unable to attend, notice must be given to the President prior to the meeting. Excused absences will be granted by the discretion of the President. Each Executive Committee member is allowed 2 excused absences per semester.
Failure to meet attendance requirements will result in intervention from President, Vice President, and Advisor and subject to removal from Executive Committee.
Section IX – An executive meeting will be cancelled if quorum (at least 70% of the board) is not met. Quorum does not including non-voting positions, such as liaisons.
Section X – Contact with Athletic Department Staff / Coaches must go through President and Vice President to work in conjunction with the Student Intern Program currently in place by the Athletic Department.

Article VI: Executive Board Selection Process
Section I – Turnover of the Executive Board shall occur at the completion of the basketball season. For the selection of the President, the past Executive Board will serve as the selection committee. The committee for all other positions will include the incumbent President, the President elect, the graduating senior with the most amount of experience on the board, and any outgoing previous board members deemed capable by the President elect.
Section II – Any board member from the previous year will have the opportunity to apply for the position of President. Each Presidential candidate will speak to the Executive Board regarding his or her candidacy. After all candidates have spoken, the committee will vote on the candidates with a majority vote needed to win.

Each board member will have one (1) vote (including those members who were not entitled to a vote during weekly meetings). Board members running for President may not vote in this situation, and the incumbent President will make the decision in the case of a tie. If the incumbent President is running for re-election, the incumbent Vice-President will make the decision in case of a tie. If both the incumbent President and Vice-President are both running for re-election, the organization Advisor will make the decision in case of a tie.
Section III –During the remainder of the selection process, the President elect will select the board members for the following year, with the former President and other selection committee members serving as consultants.
If there is a dispute about a candidate and their position, discussion will take place among the committee. If an agreement cannot be reached, then the President elect will hold power to make the final decision.

This process will be announced to the student body following the selection of the President. Candidates will be assessed upon their professionalism, involvement, experience, leadership, and enthusiasm. Candidates will need to fill out a required application and to participate in an informal face-to-face interview with the selection committee. Resumes are recommended during the selection process, while not required.
Section IV – The positions available to the general membership for selection are as follows:

Vice-President (Administrative Role)
Executive Assistant (Support Role)
Public Relations Manager (Support Role)
IT Manager (Support Role)
Service Coordinator (Support Role)
Men’s Soccer Chair (Chairperson)
Women’s Soccer Chair (Chairperson)
Volleyball Chair (Chairperson)
Football Chair (Chairperson)
Men’s Basketball Chair (Chairperson)
Women’s Basketball Chair (Chairperson)
Freshman Apprentice (Liaison)

NOTE: The Freshman Apprentice, and any positions unfilled from the previous selection process, will be selected at the beginning of the academic year following summer break.
Clause A – The selection committee has the ability to create new positions if a candidate is exception but does not necessarily fit one of the designated positions, or would be better suited in a position that does not currently exist. These positions are not permanent and will last only one executive term unless the executive board feels it is necessary to make them a permanent position.
Section V – After selections for the upcoming year are completed, the incoming and outgoing Executive Committees will hold a meeting the following week to transition the new members into their respective positions.

Article VII: Finances
Section I – Red Scare will have and control one checking account at DayAir to be used at the discretion of the Executive Committee.
Access to the checking account will only be given to the President, Vice President and Executive Assistant.
Section II – The University of Dayton Athletic Department will subsidize funds for the group at various times during the year. However, this funding will be under control of the Athletic Department Advisor.
Section III – Fundraising will be done at least two times per year. The fundraising will preferably occur once in the fall semester and once in the winter semester.
Section IV – Red Scare can seek funding each year by application from Student Involvement and Leadership and any other organization, or from corporate sponsorship agreements formed with outside corporations.

Article VIII: Amending the Constitution
Section I – Changes to the constitution can be made at the discretion of the Executive Committee. Proposed changes must be voted on by the Executive Committee and pass by a simple majority. The Executive Committee has the option of sending the proposed changes to the entire Red Scare membership for additional input if needed. All final decisions lie within the Executive Committee.

Updated 4 March 2010