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-THE UNIVERSITY OF DAYTON'S LARGEST STUDENT ORGANIZATION-


                          

 

 

 

 

 

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RED SCARE CONSTITUTION


Preamble 

In the national realm of collegiate athletics, it is widely recognized that maintaining a dedicated and enthusiastic group of student fans is beneficial to the athletic program of the University.  In addition, it is widely documented that the overall success of a University’s athletic program is advantageous for the students, faculty, and surrounding community.  Having a comprehensive knowledge of these facts, the students find it necessary to establish a group dedicated to serving the school in a spirited manner. 

We, the Flyer Faithful, knowing full well the multiple benefits of an enthusiastic and motivated student cheering section do hereby establish a union dedicated to these objectives. 

Red Scare Mission Statement

A group of enthusiastic UD students united in a common cause: to do whatever it takes to show UD pride through support of The University of Dayton’s athletics. Our school is known for its community, and each athletic event provides us with an opportunity to display that unity for all to see.  

The unbreakable bond that holds us all together has been forged through years of tradition and athletic excellence. With your help, we will strengthen our reputation as one of the toughest athletic programs in the country, and once again bring recognition to the Flyer Faithful. We are the largest student organization for a reason. 

Together our intimidating numbers will strike fear and uncertainty into the hearts of our opponents. 

Article I: Name 

Section I – The name of this organization is Red Scare.

Article II: Purpose

Section I – Red Scare is a spirit group open to all University of Dayton students.  The primary function of the members will be to promote school spirit, unity, and awareness of athletic activities through visible participation and support of University of Dayton athletic teams. 

Section II – Red Scare understands and is committed to fulfilling its responsibilities of abiding by the University of Dayton’s policies. 

Article III: Membership 

Section I – Active membership is given to all undergraduate full-time students, as defined by the university, who attend University of Dayton athletic events. 

Sign-ups for active membership for Red Scare will be held at the beginning of each academic year and will be announced accordingly. 

Section II – Red Scare openly admits students to its membership and does not discriminate on the basis of race, color, creed, sex, national origin, or sexual orientation. 

Section III – There are no membership dues.  There is an optional purchase of upgraded ticket vouchers for Men’s Basketball at a rate set forth by the Athletic Department.  Vouchers will be exchanged for tickets based on availability.  Purchase of ticket vouchers also entitles members to a Red Scare t-shirt for the year.  Free vouchers are available for those not interested in purchasing upgraded tickets; however, tickets are not guaranteed with these vouchers.

Section IV – Attendance at games, social events, fundraising projects and service activities are highly recommended and extremely encouraged for all University of Dayton students.  There are no service requirements associated with membership into Red Scare.  However, there are optional service opportunities throughout the academic school year.  

Article IV: Red Scare Student Spirit Point Policy

Section I – Red Scare, along with the help of the University of Dayton’s Student Government Association, utilizes the Spirit Point System.  This system is designed to bring out an enthusiastic and motivated student cheering section for Flyer athletics.

Section II - The Spirit Point System will affect the distribution of men’s basketball tickets. Spirit Points will be awarded to the registered students who are in attendance at home Flyer Football, Men’s Soccer, Women’s Soccer, Volleyball, Men’s Basketball, Women’s Basketball, Baseball, and Softball games. 

Section III - These point increments are subject to change with a notice of five (5) days in advance through the Red Scare email list and udaytonredscare.com.  Spirit Points will only increase when there are said changes.

Section IV - Students will register at http://spiritpoints.udayton.edu the week prior to the distribution date.  The registration will begin at 12:00 a.m. the Monday before the distribution date. Students may register in groups from one to four (1-4).  The deadline for online registration is 11:59 p.m. the Thursday before the pickup date.  Groups will be assigned a number in line and a pickup time slot by 4:30pm of that Friday.  Students with purchased ticket vouchers will be the only students able to register in student groups on the Spirit Points website. 

Section V - Group numbers for ticket distribution will be based off the group’s average number of Spirit Points.  The groups with the highest average of Spirit Points will receive an earlier pickup time.  Group averages will include the week’s points from game attendance at events prior to registration closing.  Groups may register at the beginning of the week, attend a game in the middle, and the points from that game will be included in the groups’ average at the end of the week.

Section VI - On the day of ticket pickup, one (1) student must be there to represent their group.  This individual must have the ticket vouchers ofevery registered member of the group, along with his or her student ID.  ONLY the student representing the group needs to present a student ID.  The student ID number of each group member must be written on each of the proper ticket vouchers.  Please ensure ID numbers are written on ALL of the vouchers and the appropriate games vouchers are detached when coming to distribution.  The lower arena will be filled first and then moved to the upper arena if the demand for tickets is higher than the actual seats available in the lower arena.

Section VII -Failure to arrive at your group’s assigned pick up time will result in your group receiving tickets at the end of their original time slot. Failure to arrive before the end of your group’s assigned time slot will result in your group receiving their tickets at the end of the next group’s time slot. Failure to arrive before the last designated time slot will result in the groups tickets being available on the following business day.  Groups who fail to register online for distribution may not pick up tickets until the next business day after the initial distribution.

Section VIII - Those students not willing to purchase the ticket vouchers are still eligible for tickets.  These students will be allowed to pickup the tickets on the second day of student pickup.  Students may also bring up to four (4) student IDs and four (4) vouchers.  This will allow them to pickup for four (4) student tickets for that particular game.  Information about where and when to pick up these tickets will be announced accordingly.

 

Article V: Executive Committee 

Section I – All committee members must be full- time undergraduate students at the University of Dayton and enrolled for the entire academic year. 

Section II – The Executive Committee consists of thirteen committee-selected individuals and four student liaisons appointed from the Athletic Department, Cheerleaders, Pep Band, and Student Government Association.   

The four student liaisons are appointed by their respective groups.  The Athletic Department, Cheerleaders, Pep Band, and Student Government Association all appoint one student each to sit on the Executive Committee. 

The Athletic Department Advisor is an employee of the University of Dayton Athletic Department and is appointed by the Vice President/Director of Athletics.  The advisor has the authority to intervene when necessary and veto power of Executive Committee decisions if not aligned with purpose of Red Scare or Athletic Department. 

Section III – The following positions were created: 

President (1) & Vice President (1)
·           Set vision for the group
·           Lead the group
·           Maintain contact with Athletic Department Advisor and hold weekly
            meeting or at demand
·           Check/answer/send emails in a timely fashion
·           Create agendas for meetings
·           Create a team atmosphere among the Executive Committee
·           Conduct meeting with Athletic Department Staff / Coaches and Student
            Intern Program to ensure consistency of communication
·           Hold authority to make changes necessary to progress Red Scare as they               
            see fit
·          Keep attendance at each meeting and grant excused absences when deemed
           acceptable
·          Manage and maintain the Spirit Points System

IT Manager (1)
·           Maintain and update udaytonredscare.com as seen fit
·           Continually explore ways to improve the website
·           Maintain Red Scare AOL Instant Messenger; answer questions with help of President
·           Maintain Red Scare e-mail address book/mailing lists
·           Send out weekly emails with schedule of all athletic events

Executive Assistant (1) (Finance/Secretary)
·           Schedule rooms for meetings
·           Keep minutes at meetings and send them out with-in two days of meeting
·           Keep record book of minutes
·           Responsible for maintaining and balancing check book
·           Deposit and withdraw funds
·           Responsible for extra duties President and Vice President ask of you.  For
            example, buying flower arrangements or cards. 

Public Relations (1)
·           Communicate with local and national media, including, but not limited to, Flyer News and The
            Dayton Daily News
·           Heighten the overall awareness of Red Scare throughout the Dayton community
·           Basic job function is to promote all Red Scare events and UD sporting events to Red Scare
            and the entire UD campus
·           Must have solid communication skills as promotions manager will have constant interaction
            with Red Scare board, Red Scare members, UD Athletic Department employees, Student
            Leadership and Development Office
·           Must be able to synergize with other Red Scare board members in order to clarify details for
            promotions and events

Service Coordinator (1)
·           Spearhead “Drive 75” and organize committee for “Drive 75” to collect in
            dorms and student neighborhood
·           Motivate student body organizations to participate in service events
·           Maintain contact with Secret Smiles and coordinate Drive 75 about Secret
            Smiles auction at Flannigan’s 
·           Responsible for writing and sending thank you notes for Drive 75 and
            other events

Spirit Leader (6 - Football, Volleyball, Men's Soccer, Women's Soccer, Men's Basketball, Women's Basketball)
·           Set proper in-game atmosphere
·           Promote and market upcoming events for their appropriate team
·           Lead cheers at events
·           Create and distribute cheer sheets for students throughout the
            semester
·           Conduct research on opposing teams for distribution in Red Scare emails
·           Plan and organize special events relating to their sport

Freshman Apprentice (1)
·           Represent interests of freshman class
·           Distribute fliers and other promotional materials to freshman dorms
·           Work with Executive Committee to increase freshman attendance at all
            athletic events
·           Learn how Executive Committee runs and operates 

Liaisons (4)
·           Consists of one student from the Athletic Department, Cheerleaders, Pep
            Band, and Student Government Association
·           Communicate back and forth with respective groups
·           Actively participate with events of Executive Committee such as socials,
            fundraising and Drive 75 and encourage participation from respective group members at Red
            Scare events 

Section IV – Failure to carry out duties will result in the President, Vice President and/or Advisor presenting a case for removal to the board.  The board will then take a vote on removal of the individual.  The individual in question will be prohibited from voting.  The Red Scare advisor has the ultimate decision in the case of a tie. 

Section V – If at any time during the year, for any reason, an Executive Committee member is unable to perform his or her duties and has to resign or is asked to resign, the Executive Committee will fill the vacancy in accordance with Article VI: Executive Board Selection Process. 

Section VI – The President will consist of one person that is currently serving on the Executive Committee.  If no outstanding Executive Committee member chooses to accept nomination for Presidency, the position will be opened up to the student body.  Interested individuals must be nominated by the Executive Committee in accordance with Article VI: Executive Board Selection Process. 

Section VII – All Executive Committee members are required to attend all set meetings, all social events, and participate fully in all fundraising and service projects.  Executive Committee members are expected to actively support all athletic events through active participation at 60% of all home games per season. (fall, winter, and spring sports)  One executive member will be assigned the duties of keeping attendance records at sporting events. 

Section VIII – Attendance at Executive Committee meetings are mandatory.  If unable to attend, notice must be given to the President prior to the meeting. Excused absences will be granted by the discretion of the President.  Each Executive Committee member is allowed 2 excused absences per semester. 

Failure to meet attendance requirements will result in intervention from President, Vice President, and Advisor and subject to removal from Executive Committee. 

Section IX - An executive meeting will be canceled if quorum (at least 70% of the board) is not met.  Quorum does not include non-voting positions, such as liaisons.

Section X – Contact with Athletic Department Staff / Coaches must go through President and Vice President to work in conjunction with the Student Intern Program currently in place by the Athletic Department. 
 

Article VI: Executive Board Selection Process 

Section I: Selection Committee - The selection committee will consist of the former President, the new President, and the graduating senior with the most experience on the board. 

Section II: Selection of President - Any board member from the previous year will have the opportunity to apply for the position of the President and Vice-President.  Each Presidential candidate will be interviewed by the selection committee.  After all candidates have been interviewed, the committee will vote on the candidates with a majority vote needed to win.  

If the current President wishes to hold that position again, instead of a committee, the executive board will conduct an election to determine the next President. Each board member will have one (1) vote. It will be a vote of confidence Yes/No to determine if the current President will be re-elected. The President may not vote in this situation.  

Section III: Selection of other positions - From this point forward the committee will consist of the former President, graduating senior with the most experience on the board, and now the new President. During the remainder of the selection process, the new President will select the new board members, with the former President and graduating senior with the most experience on the board serving as consultants.  

If there is a dispute about a candidate and their position, discussion will take place among the committee. If an agreement cannot be reached, then the committee will vote on the candidate for the specific position with a simple majority to win.  

This process will be announced to the student body following the section of the President.  Candidates will be assessed upon their professionalism, involvement, experience, and leadership.  Candidates will need to fill out a required application and then participate in an informal face-to-face interview with the selection committee.  Resumes are recommended during the selection process; however, they are not required.  

Section IV: Available Positions - The positions that will be available to the general membership for selection are: 

*Vice-President (Administrative Role)
*Executive Assistant (Support Role)
*Public Relations Manager (Support Role)
*IT Manager (Support Role)
*Service Coordinator (Support Role)
*Soccer Chair (Chairperson)
*Volleyball Chair (Chairperson)
*Football Chair (Chairperson)
*Men’s Basketball Chair (Chairperson)
*Women’s Basketball Chair (Chairperson)
*Freshmen Apprentice (Liaison)

NOTE: The Freshman Apprentice, and any positions open from the previous selection process, will be selected at the beginning of the school year following summer break.

Clause A - The selection committee has the ability to create new positions if a candidate is exceptional but does not necessarily fit one of the designated positions, or would be better suited in a position that currently does not exist. These positions are not permanent and will last only one-term unless the executive board feels it is necessary to make them a permanent position.  

Section V – After selections for the upcoming year are completed, the incoming and outgoing Executive Committees will hold a meeting the following week to transition everyone into their respective positions. 

Article VII: Finances 

Section I – Red Scare will hold and control one checking account at DayAir to be used at the discretion of the Executive Committee.

Access to the checking account will only be given to the Executive Assistant, President and Vice President. 

Section II – The University of Dayton Athletic Department will subsidize funds for the group at various times during the year.  However, this funding will be under control of the Athletic Department Advisor. 

Section III – Fundraising will be done at least two times per year.  The fundraising will preferably occur once in the fall semester and once in the winter semester. 

Section IV – Red Scare can seek funding each year by application from Student Involvement and Leadership and any other organization. 

Article VIII: Amending the Constitution 

Section I – Changes to the constitution can be made at the discretion of the Executive Committee.  Proposed changes must be voted on by the Executive Committee and pass by a simple majority.  The Executive Committee has the option of sending the proposed changes to the entire Red Scare membership for additional input if needed.  All final decisions lie within the Executive Committee.

 


Updated as of the 2007/2008 Academic Year